HR Q & A: When Can An Employee Submit a New W-4?

By October 19, 2017Blog

PayVision Online’s HR Answer Center Has The Answer

PayVision Online HR Answer Center

Imagine an entire HR department at your fingertips, 24 x 7, with a myriad of resources, news articles, documents and tools to help your business succeed.  One of the tools we especially like is the HR Snapshot which is delivered to your in-box with answers to FAQ. Here is a recent one on asking about when employees can submit new W-4s; the answer may surprise you! As W-4s impact payroll processing, you definitely want to look at this. However, with PayVision Online’s integrated HCM solutions your employee’s W-4 changes are seamless across the platform.

Question: Can an employee submit a new W-4 at any time?

Answer: You might be surprised with this one, the answer is YES.

Yes, an employee may submit a new W-4 anytime they have changes. Often, they’ll submit a new form when they know they’ll be changing exemptions, adjustments, deductions, or credits on their return.

For example, an employee may want to increase their withholding by decreasing the number of dependents they claim. Or they might want to add dependents to decrease the amount withheld. Life events such as marriage, divorce, and childbirth are common reasons to update a W-4, but employees can generally change their withholding allowances at any time and for any reason.

According to the IRS, employees who are making changes due to a divorce (if they’ve been claiming married status) or for any event that decreases the number of withholding allowances they can claim should submit a new W-4 within 10 days.

After a W-4 is received, the new withholding amount should be put into effect no later than the start of the first payroll period ending on or after the 30th day from when the employee submitted the replacement Form W-4.


HR Professionals To Help You

Contact us at 214-442-5888 to learn more about payroll and our integrated HCM. Our payroll specialists will be happy to help you. We can also share with you the benefits of our HR Answer Center, and quickly connect you with the pros to answer any questions you may have in determining appropriate inquiries for interviewing that will keep you from unnecessary exposure.

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