PayVision Online provides unparalleled, worry free payroll processing service that is both accurate and reliable, allowing you to focus on your core business. We also strive to provide you timely information that can help you with your business. This month’s eNewsletter provides guidance for that pesky office dilemma, Document Retention Practices. With PayVision Online we go beyond expectations to offer services that you can trust. By outsourcing your Payroll activities to us, you have more time to spend focusing on your customers and clients. Give us a call at 214.442.5888, or visit us at www.PayVisionOnline.com and see the difference we provide. 
Document Retention Practices
In this brief (comparatively) article I hope to cover most of the record retention requirements. I teamed up with Robert Long of Coral Springs, Florida to make sure I provided accurate information. Robert is a CPA in his own practice (Robert E. Long M.A., C.P.A., P.A.) and has been serving small businesses for decades. As the internet and email has made our world more virtual, he is now serving small business owners in many states across the nation. Here are his thoughts on the subject. Before you head for the trash can, make sure you’re not disposing of records you may need. You don’t want to be caught empty-handed if the Treasury Department contacts you. And, please keep in mind, these are guidelines for both personal as well as business records, so they should be applied accordingly. Test Your Knowledge Talking about document retention practices, how many average sized documents can you save in a Yottabyte? Know the answer? |
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Portable Device Security — Protect You Client's Secrets As more portable devices allow businesses to have 24/7 access to client information, many firms are now looking to protect private and sensitive data that may be stored on them. There are several good ways to physically protect the data on laptops, netbooks, smart phones, personal data assistants (PDAs), memory sticks and other portable devices. Because these devices are small and generally not secured, it makes them especially susceptible to theft. Even if the data is protected and/or encrypted, theft of a portable device is nonetheless inconvenient and frustrating. In a worst-case scenario, the exposure of private and sensitive data could lead to serious consequences for any firm entrusted with sensitive information. Portable devices with wireless capabilities are vulnerable to a wide range of potential attacks. Many devices are stronger than others when it comes to security. For example, Research in Motion (RIM), the company behind the BlackBerry, has made significant strides when it comes to smart phones and PDAs. |
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Typically, most of us keep everything for fear of not having the right document at the right time. Our file cabinets and boxes grow until there is no more room, or until a major change in life circumstances forces us to downsize.
